CDD | Junior Assistant in Paris

CoBe Architecture et Paysage, a multidisciplinary agency, is looking for a junior assistant in Paris for a 6 month fixed term contract with the possibility of renewal into a permanent contract to be filled as soon as possible.

Profile required :

Training BAC+2

Post :

You will be responsible for the coordination and the administrative and financial follow-up of the projects in progress. You will work under the responsibility of the Head of Administration of the Works Division to assist a team of 20 people composed of Works Supervisors, Works Directors and the Technical Director - Associate, and carry out the following missions

Missions :

Making an appointment
Mail management
Telephone switchboard
Writing and formatting letters
Writing meeting minutes
Produce administrative documents related to the activity (weather certificates, progress reports, etc.)
Classification of documents, information and holdings of an activity
Analyse and control administrative documents related to the activity (applications for approval, etc.)
Management and follow-up of disputes (claims, etc.)
Drafting and monitoring the implementation of procedures
Design, adapt and monitor financial dashboards
Analyse and control financial statements (work situation, etc.)
Issuing payment certificates and service orders for transactions
Financial input and monitoring on operation-specific platforms

Relationship with all CoBe clusters :
Coordination, follow-up of requests and ordering of computer supplies and hardware/software for all employees
Coordination and follow-up of orders related to the integration of new employees
Monitoring compliance with existing procedures

Knowledge and skills required :

Good oral and written skills, good command of the office package (Word, Excel)
Very good command of spelling
Sense of priorities and organisation
Teamwork, thoroughness, proposal-driven, solution-oriented, punctual, enthusiastic

Conditions:

Working hours: 39 hours
Contract: 6-month fixed-term contract that can be extended to a permanent contract
Remuneration: between €25K and €28K per annum to be negotiated according to profile

Please send us your CV and motivation with the reference # in the subject lineASSISTANT